StayValid and Expiration Reminder both track expiry dates. But they serve different users. StayValid is a light personal tracker. It has a free tier, push alerts, and a Peace Score dashboard. Expiration Reminder is a tracking tool for teams. It starts at $49/month. It is built for tracking records and audit trails. This guide breaks down features, pricing, and the best use case for each tool.
StayValid vs Expiration Reminder at a Glance
What Is Expiration Reminder?
Expiration Reminder is a tracking tool for teams and large groups. It tracks expiry dates, licenses, and records in one place. It targets healthcare, building, and transport. These fields need audit trails, role-based access, and bulk imports. Plans start at $49/month. Key extras include AI doc scanning and Zapier links.
You can learn more on the official Expiration Reminder website.
StayValid vs Expiration Reminder: Feature Comparison
The table below compares core features side by side. Both tools track expiry dates and send reminders. The key gaps are in alert channels, pricing, and target audience. Look closely at the free tier, push alerts, and unlimited item pricing rows.
| Feature | StayValid | Expiration Reminder |
|---|---|---|
| Free tier | Yes — 7 items free forever | No — 14-day trial only |
| Email reminders | Yes | Yes |
| SMS reminders | Yes (Pro) | Yes (paid plans) |
| Push notifications | Yes (all users) | No |
| Custom groups | Yes — 6 groups | Yes — custom fields |
| Team sharing | Yes — per-item share links | Yes — role-based team access |
| Bulk CSV import | No | Yes |
| Reports & dashboard | Peace Score + charts (Pro) | Reports (Excel/PDF) |
| File storage | No | Yes — file uploads |
| Slack/Teams alerts | Yes — webhooks (Pro) | Yes — via Zapier ($49+/mo) |
| Mobile | PWA (works offline) | iOS + Android apps |
| API access | No | Yes (REST API + Zapier) |
Pricing Comparison
Price matters when you pick a tool you will use every month. The other tool is priced for large team budgets. StayValid is priced for solo users.
| Plan | StayValid | Expiration Reminder |
|---|---|---|
| Free | $0/mo (7 items) | None — 14-day trial only |
| Starter | $9/mo or $79/yr (unlimited) | $49/mo (100 items, 25 employees) |
| Professional | — | $99/mo (300 items, 75 employees) |
| Enterprise | — | $349/mo (1,500 items, 300 employees) |
Prices as of Mar 2026. Check each site for current rates.
Where Expiration Reminder Does Well
No product is perfect for everyone. Expiration Reminder has real strengths worth a look:
- Strong audit tools. You get audit trails, alert chains, and policy sign-offs. Great for strict fields.
- AI DocScan reads expiry dates from files on its own. This cuts typing for large batches.
- Tracks many item types. Modules cover staff, vendors, gear, cars, and sites.
- Open API plus Zapier links to 7,000+ apps. It fits into most team setups.
Where StayValid Stands Out
StayValid was built for solo users and small teams. It gives you a simple, reliable way to track expiry dates. Most people only track 5 to 15 items. Think of a passport, a license, car insurance, and a few other things. You do not need a big platform for that. Here is where StayValid pulls ahead:
Free tier with 7 items. No trial clock. No credit card needed to start.
Push alerts on every device via the PWA. You see alerts even when your inbox is full.
Peace Score shows one number from 0 to 100. It tells you how fresh your renewals are.
Slack and Teams webhooks (Pro) send alerts to your team chat. No need to pay for Zapier.
Setup takes 30 seconds. Add an item, pick a date, done. No training needed.
Where Expiration Reminder Falls Short
Based on user reviews and our own tests, these are the most common pain points:
- No free plan. The 14-day trial ends, then you must pay $49/month or more. Even one item needs a paid plan.
- No push alerts. You only get email and SMS. Easy to miss time-bound alerts.
- The layout targets large teams. It has a steep learning curve. Solo users often find it too much.
- Storage fills up fast. Many users had to upgrade after adding just a few files.
Who Should Choose Which?
The right tool depends on what you track and how many people need access. A solo user with a passport and car insurance has very different needs than a team with 500 records. Use the boxes below to decide.
Choose StayValid if you:
- Track personal expiry dates like passport, license, and insurance
- Want push alerts on your phone
- Need a free tier or low-cost unlimited plan
- Prefer a clean, simple layout with no learning curve
Choose Expiration Reminder if you:
- Run a team with audit needs
- Manage hundreds of staff records
- Need role-based access and alert chains
- Require API access or Zapier links
The Verdict
Expiration Reminder targets big teams that need audit trails. It works best for hundreds of records. StayValid fits solo users and small teams. It is fast, cheap, and has push alerts plus a free tier.
The best expiry tracker is the one you use every day. A tool with 200 features does not help if setup takes an hour. It fails if alerts get lost in your inbox. StayValid keeps it simple. Add an item, pick a date, and get a push alert before it expires.
If you track personal docs like your passport, driver's license, or insurance policies, StayValid gives you all you need. No extra cost or fuss from a big team tool. Sign up for free and start tracking in under a minute.
Sources
Related reading: 17 Things That Expire You're Probably Forgetting About